Administrative and Office recruitment

You need an office manager who can run the front desk, keep calendars straight, and handle confidential mail without a second thought. Talent Strand fills administrative and office roles across the U.S. on your payroll, from receptionists to senior executive assistants.

The market for these roles favors candidates who are already employed and often move through word of mouth. Employers compete for people who can schedule across time zones, build reports in Microsoft 365, and stay calm when three managers need the same conference room. A sharp receptionist or executive assistant rarely posts a resume publicly. You need a recruiter who talks to them directly and knows which states and industries have the strongest bench.

Hiring for these roles goes wrong when the job ad lists every software package but says nothing about judgment or discretion. Many employers also wait too long to schedule interviews, and strong candidates accept other offers. A generic screening call that asks only about typing speed misses the person who can rebook a board meeting and keep the reason private.

Titles we recruit

Office Manager
Executive Assistant
Senior Executive Assistant
Receptionist
Administrative Coordinator
Administrative Assistant
Front Office Coordinator
Office Coordinator

How candidates are assessed

Candidates walk through a real scheduling conflict during our screen. We check Microsoft 365 proficiency with a short practical exercise for roles that require calendar delegation or shared mailbox management. Reference calls focus on confidentiality, attendance, and how the person handled a frustrated visitor or a last minute travel change. Written communication gets scored on clarity and tone, because these employees often draft emails for leaders.

Where we recruit for these roles

Northeast, Midwest, South, West, and every state in between. Popular cities include New York City, Los Angeles, Chicago, Dallas, Fort Worth, Houston, San Antonio, Austin.

Questions employers ask

Which administrative roles do you fill?

We fill office managers, executive assistants, receptionists, administrative coordinators, and related roles. You bring these people onto your payroll as full time employees of your company. We cover entry level support through senior executive assistant positions.

How do you test discretion and confidentiality?

We ask candidates to describe a time they handled sensitive information without naming names or companies. Reference checks include a direct question about confidentiality breaches or close calls. In screening, we present realistic scenarios, like a reporter calling for a leader's travel dates, and score the candidate's response on judgment and calm.

Do candidates pay any fee?

Candidates never pay a fee. Our client agreement covers our work, and you owe nothing unless you hire someone we present. We align our search with your offer process, so the candidate sees one clear path to your payroll.

What if my office needs someone who can jump between Microsoft 365 and a multi line phone?

We screen for that mix in the first conversation. A short exercise covers calendar sharing, inbox rules, and document formatting in Microsoft 365. We also ask about phone coverage and visitor logs, because a receptionist often owns both at once.

Have a role to fill?

Send the job title, location and pay range. A recruiter will call you back to talk it through.

Send us a role